From the person who needs it to the invoice that matches.

Supplier record

Groups, type, tax identifiers, several addresses and contacts, payment terms, currency, and a default price list, all defaulting onto the documents you raise.

Blocking

Block a supplier for a period against all transactions or only against payments, with a reason recorded on the record.

Supplier scorecards

Named criteria built from variables the system already holds — on-time delivery, rejected quantity, invoice accuracy — evaluated per period into a standing.

Standings with consequences

A scorecard standing can warn on, or prevent, new requests for quotation and purchase orders for that supplier.

Supplier portal

Suppliers log in to see their orders, submit quotations against an RFQ, and view payment status, without an email chain.

Supplier items

The supplier's own part number and rate per item, so the purchase order carries the code they will recognise.

Material requests

Typed purchase, transfer, issue, manufacture, or customer-provided, so the same demand record serves buying, the stores, and the plant.

Raised from anywhere

By a person, by a reorder level, from a production plan, or from a sales order, with the source carried on the request.

Required-by dates per line

Each line has its own date, which is what makes the buying queue sortable by when it actually matters.

Approval workflow

Multi-step approval by value, item group, cost centre, or requester, with escalation on time.

Budget check on the request

Where a budget exists on the cost centre or dimension, the request is tested against it and stopped, warned, or ignored by your rule.

Partial ordering

Order some lines now and some later; the request tracks what remains rather than closing on first action.

Requests for quotation

One RFQ to many suppliers from one or more material requests, with the item list, quantity, and required date identical for each.

Supplier response by portal or email

Each supplier gets a link to submit their own quotation. What they enter becomes a supplier quotation record, not an attachment.

Quotation comparison

Rates from every responding supplier side by side per item, with lead time and terms, so the award is a decision made on one screen.

Award to several

Split an award across suppliers by line, producing separate purchase orders from the same comparison.

Blanket orders

An agreed quantity and rate over a period, with individual purchase orders drawn against it and the remaining quantity tracked.

Price lists per supplier

Buying price lists with validity dates, and item prices per supplier, so a rate change is a dated record rather than a surprise.

Purchase orders

Built from a material request or a supplier quotation, carrying items, rates, taxes, terms, and required dates forward without retyping.

Payment schedules

Staged payments against the order — deposit, on delivery, retention — each with its own date and portion, which the invoice inherits.

Taxes and charges

Templates chosen by tax rule from supplier and address, with freight and duty as separate rows against their own accounts.

Drop ship

Mark lines for delivery straight from supplier to customer, linking the purchase order to the sales order that caused it.

Subcontracting

Orders for work done outside, with the supplied material built from the BOM and tracked at the supplier's warehouse as your stock.

Hold, close, and amend

Hold an order with a reason, close it against the balance you will never receive, or amend a submitted order with the change recorded.

Multiple schedules per item

One item on several delivery dates on the same order, tracked line by line rather than as one lump.

Purchase receipts

Accepted and rejected quantities on the same document, rejected material routed to its own warehouse, and the supplier's delivery reference recorded.

Quality inspection at receipt

A template made mandatory per item, with reading-level criteria, able to stop the receipt from submitting.

Three-way match

Order against receipt against invoice, with an over-billing allowance and a named role permitted to exceed it.

Maintain same rate

A setting that refuses an invoice rate different from the order rate, or allows it within a percentage. It is the control most often missing elsewhere.

Landed cost

Freight, duty, and insurance applied back onto the receipt by amount or quantity, restating item valuation and the ledger together.

Returns and debit notes

A return against a receipt reverses stock and valuation, and produces the debit note from the same document.

Billing for rejected quantity

Explicitly decided rather than assumed — some suppliers are paid for what they shipped, most are not.

Status through the chain

Every document carries a percentage received and percentage billed, so 'where is this order' is a field rather than a phone call.

Procurement tracker

Request, order, receipt, and invoice on one line per item, with the dates each stage took.

Requested items to order

Approved demand with no purchase order behind it — the buying team's actual queue.

Items to be received

Ordered and not yet received, sorted by required date, with the overdue ones separated.

Purchase order analysis

Ordered, received, and billed value by supplier, item group, or period.

Spend by dimension

Purchase value read against cost centre, project, or any accounting dimension you have defined.

Sourcing preparation

An approved request turned into an RFQ to the suppliers with standing, with the comparison assembled as quotations arrive.

Order chasing

Overdue lines identified against required date and the supplier contacted, with what they say recorded on the order.

Invoice matching

Supplier invoices read, matched to order and receipt, and coded — with only the mismatches sent to a person, difference already shown.

Price movement watch

Rates compared against the last order and the agreed price list, flagged where they have moved beyond a threshold you set.

Approval and value limits

An agent may raise and match. Committing spend above a set value always routes to a named person, and no agent approves what it raised.