One employee record, from the offer to the exit.

Employee

Personal, contact, and statutory detail, joining date, employment type, grade, designation, department, branch, and reporting line, all usable as permission and reporting dimensions.

Organisation structure

Company, department, branch, designation, and grade as records rather than free text, so a headcount report does not depend on consistent spelling.

Reporting line

Who a person reports to, which drives approval routing, visibility, and the team views a manager sees.

Onboarding

A template of activities per role, generating the tasks and their owners the moment somebody joins.

Transfers and promotions

Documented changes to grade, department, or company, with the effective date and the property change recorded on the employee.

Separation

An offboarding template with its own checklist, exit interview, and final settlement, so leaving is a process rather than a series of reminders.

Skill maps and grievances

Recorded against the employee, with the grievance carrying its own investigation and outcome.

Employee check-ins

In and out punches from a biometric device, a mobile app with geolocation, or the web, held as their own records.

Automatic attendance

Check-ins resolved into attendance against the assigned shift, including half-day and late-entry rules, rather than typed by an administrator.

Shift types and assignment

Named shifts with start, end, grace periods, and working hours thresholds, assigned per employee for a date range.

Shift requests

An employee asks to change shift, it is approved, and the assignment follows — no separate roster to update.

Attendance requests

A correction for a missed punch or a work-from-home day, approved and recorded rather than edited quietly.

Holiday lists

Per company, per location, and per employee where they differ, feeding attendance, leave, and payroll working days.

Overtime and late entry

Derived from check-ins against the shift's thresholds, which is what makes them a figure payroll can use.

Leave types

Paid, unpaid, partially paid, carry-forwardable, encashable, or without allocation, each with its own maximum, notice period, and consecutive-day limit.

Leave policies and assignment

A policy grouping types and entitlements, assigned per employee per period, which is what generates the allocation.

Leave ledger entries

Allocation, application, encashment, expiry, and carry-forward each posting into a ledger, so a balance is derived rather than stored and corrected.

Applications with approval

Half days, part days, an approver derived from the reporting line, and a balance check that refuses an application there is no entitlement for.

Carry forward and expiry

Rules per type on how much moves into the next period and when unused entitlement lapses.

Compensatory leave

Earned for working a holiday, requested against the attendance that proves it.

Encashment

Unused leave converted to a payment, posting through payroll rather than as a manual adjustment.

Leave block lists

Dates nobody may take leave on, per company or per department, with named exceptions.

Expense claims

Typed lines with their own expense accounts, receipts attached, a sanctioned amount separate from the claimed one, and a named approver.

Posting to the ledger

An approved claim books the expense and the payable to the employee directly, and the payment settles it like any other.

Employee advances

Requested, approved, paid, and then adjusted against claims, with the unadjusted balance visible on the employee.

Travel requests

Itinerary, costing, and approval before the trip, linked to the claims that follow it.

Cost centre and project

Every claim line carries them, so employee cost lands where the rest of the project cost already is.

Policy limits

Maximums per expense type per grade, checked on the claim rather than discovered in a review.

Appraisal cycles

A named cycle for a period covering a set of employees, with its own template and its own schedule.

Templates and key result areas

Weighted KRAs per designation, so two people in the same role are measured on the same things.

Goals

Individual goals with progress, linked to the appraisal they are assessed in.

Self, manager, and peer feedback

Separate feedback records with their own visibility, rolled into the appraisal score.

Scoring

A final score derived from weights and ratings rather than assembled by hand at the end.

Training

Programmes, events, attendance, results, and feedback recorded against the employees who took them.

Staffing plans

Planned headcount and budgeted cost per designation per company, which is what a job opening is checked against.

Job openings

A vacancy with its designation, department, count, and status, publishable to the careers page on the website.

Applicants

Applications as records with source, status, and attached documents, created from the website form or entered directly.

Interview rounds

Named rounds with their own expected skill set, scheduled with interviewers, each leaving structured feedback and a score.

Job offers

The offer with its terms, its status, and the acceptance recorded, converting to an employee record without re-entry.

Recruitment reporting

Time to hire, source effectiveness, and offers against acceptances, read from the records themselves.

Vehicles and vehicle logs

Odometer readings, fuel, and service against a vehicle, with cost posted where it belongs.

Asset assignment

Company assets allocated to an employee, with the custody visible on both records.

Return on separation

The offboarding checklist covers what has to come back, so it is a step rather than an afterthought.

Daily work summary

A scheduled prompt to a group with replies collected into one record, for teams that run on written updates.

Attendance exceptions

Missing punches, unapproved absence, and shift breaches gathered daily for the manager who owns them.

Leave and cover

Applications checked against balance, notice, and block lists, with the team's cover position shown to the approver.

Claim checking

Expense lines read against policy limits and receipts, with only the exceptions routed to a person.

Joiner and leaver progress

Onboarding and separation checklists tracked, with overdue tasks escalated to their named owners.

Limits and approval

An agent may check and prompt. Approving leave, claims, offers, and pay changes is always a named person's decision.