From the purchase invoice to the disposal entry.
Assets created from the purchase that bought them, depreciated on a schedule that posts itself, maintained on a plan with logs, and disposed of with the gain or loss calculated. Several finance books can depreciate the same asset differently without a second register.
7 feature areas·15 record types·Multiple depreciation books
What is inside the Assets module.
Seven areas, following one asset from the invoice that bought it to the entry that removes it. Depreciation posts on schedule rather than being remembered each month.
Categories and accounts
Set once, so every asset of a kind behaves the same way.
Asset categories
A named category holding the depreciation method, useful life, and residual value that its assets inherit.
Accounts per company
Fixed asset, accumulated depreciation, depreciation expense, capital work in progress, and gain or loss on disposal, mapped per company on the category.
Fixed asset items
Items flagged as fixed assets, with an asset category and automatic asset naming, so buying one creates the register entry.
Asset naming series
A series per category, so the register reads consistently rather than by whatever was typed.
Location and custodian
Where an asset is and who holds it, as fields on the record with the movement history behind them.
Acquisition
How an asset comes into existence, and what it is worth on day one.
From purchase receipt or invoice
Buying a fixed-asset item creates the asset record with its gross value, supplier, and purchase date already on it.
Capital work in progress
Cost accumulated in a CWIP account while an asset is being built, capitalised into the asset when it is ready for use.
Asset capitalisation
Consume stock items, service costs, and labour into a new asset, so a machine assembled in-house is valued from what went into it.
Existing assets
Opening assets entered with their accumulated depreciation to date, so a migration starts from the right net book value.
Available-for-use date
Distinct from the purchase date, and the date depreciation actually starts from.
Asset quantity
Several identical units under one record where that is how they are managed, or split into individual assets where it is not.
Depreciation
A schedule that posts itself, in as many books as you need.
Four methods
Straight line, double declining balance, written down value, and manual, set on the category and overridable per asset.
Depreciation schedules
Every future entry laid out as a row with its date and amount before any of it posts, so the whole life is visible on day one.
Finance books
The same asset depreciated differently for statutory and management purposes, each book with its own method, life, and postings.
Automatic posting
Entries booked on their scheduled date without anybody running a month-end routine, where the company setting says so.
Pro-rata on the first period
Depreciation from the available-for-use date rather than a whole period, calculated on days.
Shift-based depreciation
Asset shift factors for plant depreciated by usage intensity rather than by calendar alone.
Value adjustment
Revaluation or impairment as its own document, restating the remaining schedule rather than editing history.
Depreciation on disposal
Booked up to the disposal date so the gain or loss is calculated against a correct net book value.
Movement and custody
Where an asset is, who has it, and how it got there.
Asset movement
Transfers between locations, employees, and companies as submitted documents with dates, not as an edit to a field.
Issue and receipt
Assets issued to an employee and returned, with the custody visible on both the asset and the person.
Movement history
Every location and custodian an asset has had, in order, which is the answer to most audit questions about it.
Return on separation
Company assets held by a leaver appear on the offboarding checklist rather than being discovered later.
Maintenance and repair
Keeping it working, and what that costs.
Maintenance plans
Tasks per asset with a periodicity, a start date, and an assigned maintenance team, generating the schedule ahead.
Maintenance teams
Named teams with members and a manager, so a due task has an owner rather than a department.
Maintenance logs
Completion recorded against each scheduled task with the actual date, the person, and the outcome.
Asset repair
Breakdown repairs with downtime, failure date, cost, and consumed stock items, posted to the ledger.
Capitalising a repair
A repair that extends useful life added to asset value and the remaining schedule restated, rather than expensed by default.
Downtime
Recorded on the repair, so availability is a figure rather than an impression.
Disposal
Removing an asset, with the accounting done properly.
Sale
A sales invoice against the asset, with depreciation posted to the disposal date and the gain or loss calculated against net book value.
Scrapping
Written off with the remaining value posted to the loss account, and the asset marked scrapped rather than deleted.
Restoring a scrapped asset
Reversible where it was scrapped in error, with the reversal on the trail rather than a silent correction.
Partial disposal
Splitting a multi-quantity asset so part can be sold or scrapped while the rest stays in service.
Gain and loss account
Mapped per company on the category, so disposal never lands in a general expense bucket.
Where the agents sit
The asset work that is scheduling, watching, and preparing.
Maintenance due
Scheduled tasks approaching or past their date, raised to the assigned team with the asset's history attached.
Register reconciliation
Assets whose location, custodian, or status disagrees with recent movements or claims, listed for a physical check.
Depreciation review
Assets fully depreciated but still in use, and assets with no available-for-use date, surfaced before the close.
Repair cost patterns
Assets whose repair cost is running against their remaining book value, named while replacement is still a decision.
Limits and approval
An agent may schedule and prompt. Capitalising, revaluing, and disposing are always a named person's decision.
One pass through assets, end to end.
- 01
Acquire
A fixed-asset item is bought, or cost accumulates in capital work in progress and is capitalised. The asset record carries gross value, supplier, and available-for-use date.
- 02
Depreciate
A schedule is laid out per finance book for the whole life, and entries post on their dates without a month-end routine — pro-rata from first use.
- 03
Run and maintain
Movements record where it is and who holds it. Planned maintenance generates tasks with owners; repairs record downtime and cost, capitalised where they extend life.
- 04
Dispose
Sold or scrapped, with depreciation booked to the disposal date and the gain or loss posted to its own account — the record kept, not deleted.
The switches that decide how it behaves here
- Book depreciation automatically
- Posted on the scheduled date, or run manually
- Depreciation method
- Set on the category, overridable per asset
- Finance books
- Several per asset, each with its own method and life
- Pro-rata first period
- Calculated on days from available-for-use
- Capital work in progress
- Accumulated in its own account before capitalisation
- Repair capitalisation
- Added to value where it extends life, or expensed
- Asset naming series
- Per category, so the register reads consistently
- Gain and loss account
- Mapped per company, never a general expense bucket
Every document this module keeps.
Asset
The register entry, with value, book, location, and custodian.
Asset Category
Method, useful life, residual value, and the accounts behind them.
Asset Finance Book
One depreciation basis on an asset, of several.
Asset Depreciation Schedule
Every future entry, dated, before any of it posts.
Asset Movement
A transfer of location, custodian, or company.
Asset Value Adjustment
Revaluation or impairment, restating the schedule.
Asset Capitalization
Stock, service, and labour consumed into a new asset.
Asset Repair
A breakdown repair with downtime, cost, and consumed items.
Asset Maintenance
The plan — tasks, periodicity, and the assigned team.
Asset Maintenance Log
Completion of one scheduled task, with the outcome.
Asset Maintenance Team
Named members and a manager, owning due tasks.
Asset Shift Factor
Usage intensity driving shift-based depreciation.
Purchase Invoice / Receipt
What creates the asset, with its gross value.
Sales Invoice
The disposal, with gain or loss against net book value.
Journal Entry
The depreciation posting, per book, on its scheduled date.
Reports that ship with it, not ones you commission.
- Fixed Asset Register
- Every asset with gross, accumulated depreciation, and net book value.
- Asset Depreciation Ledger
- Every depreciation entry, per asset and per finance book.
- Asset Depreciations and Balances
- Opening, additions, depreciation, disposals, and closing.
- Asset Maintenance
- Scheduled tasks by team, asset, and due date.
- Asset Repair Summary
- Repair cost and downtime per asset over a period.
- Asset Movement Summary
- Location and custodian history across the register.
- Balance Sheet
- Where the asset and accumulated depreciation accounts land.
- Profit and Loss Statement
- Depreciation expense by cost centre and dimension.
- General Ledger
- Every asset posting, traceable to the document that made it.
Next step