One ledger, closed on time, with the trail still attached.

Chart of accounts as a tree

Group and ledger accounts nested to any depth, per company, seeded from a country template or imported from your existing chart. Only leaf accounts take postings.

Account types that mean something

Receivable, payable, bank, cash, stock, fixed asset, tax, and the rest are typed — which is what lets a report know a bank account from an expense without being told.

Immutable general ledger

Entries are never edited. A cancellation posts its own reversing entry, so the trail shows what happened and when somebody changed their mind.

Journal entries by purpose

Bank, cash, credit card, contra, opening, write-off, depreciation, and exchange-rate revaluation each carry their own type rather than being one undifferentiated pile.

Cost centres

A second tree beside the chart, so the same expense account can be read by department, site, or line without duplicating account heads.

Accounting dimensions

Add your own dimensions — project, region, vehicle, campaign — as first-class fields on every posting, with defaults per company and mandatory rules per account.

Account freezing

A date before which nobody posts, and a named role that can override it. The correction after the close is a decision, not an accident.

Multi-company

Separate charts, separate ledgers, one installation, with inter-company entries linking the two sides of a transfer.

Sales invoices

Raised standalone or pulled from a delivery note or sales order, with items, taxes, discounts, and terms carried through rather than retyped.

Payment schedules

One invoice, several due dates, each with its own portion and its own discount window. Ageing follows the schedule, not a single invoice date.

Payment terms templates

Net 30, 50/50 on order and delivery, end-of-month-plus-45 — stored once, defaulted per customer, applied without anyone doing the arithmetic.

Advances and allocation

Take a payment before the invoice exists and allocate it later, with the unallocated balance visible on the party rather than sitting in a suspense account.

Payment reconciliation

Match payments to invoices in bulk per party, with a difference account for the small write-offs that would otherwise stop a match.

Credit limits

A limit per customer per company, blocking or warning on order or on delivery, with a named role able to release the block.

Dunning

Escalating reminder levels with their own letter text and interest rate, generated against overdue invoices rather than assembled by hand.

Recurring invoices

Subscriptions with plans, billing intervals, trial periods, and automatic invoice generation for anything billed on a cycle.

Invoice discounting

Record invoices sold to a bank, with the loan and the settlement tracked against the original invoices.

Purchase invoices

Pulled from a purchase order or a purchase receipt so quantity and rate are already agreed, or entered standalone where no order existed.

Three-way matching

Order, receipt, and invoice tied together, with an over-billing allowance and a role permitted to exceed it. The tolerance is a setting, not a habit.

Supplier invoice number uniqueness

A company-level check that refuses the same supplier reference twice, which is the cheapest duplicate-payment control there is.

Payment entries

One payment against many invoices, in any currency, with deductions, exchange difference, and bank charges handled on the entry itself.

Payment requests

An internal request for payment against a document, routed for approval before a payment entry exists.

Hold and release

Hold an invoice with a reason and a release date, so a dispute is recorded on the document rather than in somebody's inbox.

Common party accounting

Where a customer is also a supplier, net the two sides against each other instead of paying and invoicing in circles.

Purchase returns and debit notes

A return against a receipt or invoice that reverses stock and ledger together, with the debit note produced from it.

Bank statement import

Upload a statement, map its columns once, and every subsequent import from that bank uses the saved mapping.

Bank transactions

Each statement line becomes a record with a deposit, a withdrawal, and an unallocated amount that has to reach zero.

The reconciliation tool

Automatic matching on reference, amount, party, and date, with a confidence order, and manual matching for what it cannot resolve.

Create from unmatched

Where a statement line has no document behind it, raise the payment entry or journal entry directly from the reconciliation screen.

Cheque clearance

A clearance date separate from the posting date, so the ledger and the bank balance can legitimately differ and still be explained.

Payment gateways

Gateway accounts mapped to bank accounts, so gateway settlements land in the right ledger rather than one lump.

Tax templates

Named sales and purchase templates with any number of rows, each on net total, previous row amount, or an actual figure, and each with its own account head.

Tax categories and rules

The right template chosen automatically from customer, supplier, billing address, shipping address, or item — so the treatment follows the transaction rather than the operator.

Item tax templates

A per-item override for the goods that carry a different rate from everything else on the same invoice.

Inclusive and exclusive

Tax included in the rate or added to it, per row, with the net figure derived rather than typed.

Withholding tax

Categories with rates, thresholds, and exemptions applied on supplier invoices, with cumulative threshold tracking across the year.

Address-based determination

Company or party address decides the tax category, which is the switch that makes cross-border and cross-state trade behave.

Regional compliance

Country-specific fields, statements, and reports installed by region rather than bolted onto every ledger everywhere.

Transaction and company currency

Every posting stores both, so a report can be read either way without a conversion step that can go wrong.

Exchange rates on the document

Fetched automatically, overridable per document, with stale rates blocked after a number of days you set.

Exchange rate revaluation

Revalue open balances on foreign-currency accounts at period end and post the gain or loss as its own journal entry.

Party currency accounts

A receivable or payable account per party per currency, so a customer billed in two currencies does not produce one meaningless balance.

Exchange gain and loss on settlement

The difference between invoice rate and payment rate posted to its own account at the moment of settlement.

Budgets against three dimensions

Set against a cost centre, a project, or any accounting dimension you have defined, for a fiscal year, account by account.

Monthly distribution

Spread an annual figure across the year by a named pattern, so a seasonal business is not measured against a flat twelfth.

Stop, warn, or ignore

Separate actions for monthly and annual breaches, applied on material requests, purchase orders, and actual expense. Stop means the document does not submit.

Cumulative or period

Test the breach against the period alone or against the year to date, which are different questions and produce different answers.

Budget variance report

Budget, actual, and variance by month against every dimension the budget was set on.

Fiscal years and periods

Fiscal years that do not have to follow the calendar, and accounting periods that lock named document types once closed.

Period closing voucher

Move the profit and loss balance into retained earnings for a year, posted as an entry you can read and, if necessary, cancel.

Deferred revenue and expense

Recognise across a service period by days or by months, booked automatically on a schedule rather than remembered each month.

Opening balances

An opening invoice creation tool for outstanding receivables and payables, and an opening journal entry for everything else, so day one is not a fresh start you did not want.

Repost tools

Repost item valuation and repost the accounting ledger after a backdated correction, so stock value and the general ledger agree again without a manual patch.

Account closing balances

Stored balances per account per period, which is what keeps a balance sheet fast on a ledger with years of history in it.

Invoice capture and coding

An arriving supplier invoice read, matched to its order and receipt, and coded to account, cost centre, and dimension — presented for approval, not posted silently.

Exception routing

Only the mismatches reach a person, each with the two documents and the difference already set out.

Reconciliation proposals

Statement lines matched to payments and invoices, with the low-confidence ones held back rather than forced through.

Close checklist

Unreconciled banks, unallocated payments, open advances, and unposted deferrals surfaced as a list before the close rather than during it.

Value limits

A ceiling per agent, per period, and per document type, plus segregation of duties — an agent cannot approve what it raised.